Human Resources Assistant

About the role

The HR Assistant position sits in the Human Resources unit of the UNDP Egypt office, which implements HR strategies in line with UN/UNDP policies and supports effective HR services across UNDP-administered agencies. The role supports recruitment, onboarding, knowledge sharing and HR record keeping. It reports directly to the Head of HR/HR Analyst and works closely with the HR team and other stakeholders.

Key responsibilities

• Ensure HR processes and records comply with UN/UNDP rules, regulations, policies and strategies, and help draft internal HR standard operating procedures.
• Act as focal point for local recruitment and internship selection, process applications, prepare candidate files, arrange exams and interviews, and assist in screening and filling posts.
• Maintain vacancy announcement files, track vacancy status, and coordinate with GSSC on recruitment and contract extension requests.
• Create and update positions in HR software, link positions to chart fields (COAs), and update labour schedules.
• Maintain HR records, attendance records, and the filing system; monitor mandatory course completion and support onboarding and offboarding.
• Support staff wellbeing, provide HR-related correspondence, payment documents and research, and share HR lessons learned.

Required profile

• Secondary education, or a university degree (bachelor's) in Human Resources, Business Administration, Public Administration or an equivalent field.
• At least 5 years of relevant HR experience with secondary education, or 2 years with a bachelor's degree.
• Desired: prior experience with the UN/UNDP, an international organization or NGO, and practical experience with HR transactions, contracts, positions and staff entitlements.

Required skills

• Computer literacy and office software (MS Word, Excel).
• Advanced knowledge of web-based management systems such as ERP (e.g. Quantum) is desired.
• Knowledge of recruitment, assessment and selection, and payroll management tools.