Talent Acquisition & HR Administration Specialist

About the role

The Specialist - Talent Acquisition & HR Administration reports to the Director of Human Resources and Administration and is based in Cairo, Egypt. The role supports the HR function with primary responsibility for coordinating end-to-end talent acquisition and recruitment, and also provides operational HR administration support across onboarding, employee lifecycle transactions, HR data and reporting, workforce planning and other HR processes. It works closely with hiring managers, candidates and staff to deliver timely, consistent and well-documented HR services in line with ICARDA policies.

Key responsibilities

• Talent acquisition: manage end-to-end recruitment for national and international staff, consultants and short-term appointments, from vacancy initiation through selection, offer, appointment and onboarding
• Partner with hiring managers on job descriptions, vacancy announcements, selection criteria and recruitment timelines
• Sourcing, screening, shortlisting, interview coordination and reference and pre-employment checks
• Prepare and coordinate job offers and support negotiations within approved guidelines
• Maintain recruitment trackers, talent pipelines, HRIS records and documentation, and report recruitment progress to hiring managers and the HR Director
• Coordinate onboarding and induction, and support employee lifecycle transactions such as transfers, contract changes and separations
• Maintain accurate personnel records and provide administrative support on routine HR queries
• Maintain HR trackers, prepare routine HR reports and workforce data, and support workforce planning
• Provide HR inputs for payroll additions and coordinate with Finance, Procurement, IT, Facilities and Security on employee transactions
• Support HR projects such as staff engagement, learning and development and performance management, and uphold confidentiality of personnel and candidate information
• Apply HR policies consistently, support HR reviews, audits and compliance exercises, and contribute to process improvements

Required profile

• Bachelor's degree in Human Resources Management, Business Administration, Personnel Management or a related field; equivalent qualifications may be considered
• Minimum of 7 years of progressively responsible HR experience, with strong practical experience in talent acquisition and recruitment administration
• Demonstrated experience coordinating end-to-end recruitment processes and managing multiple vacancies