Office Secretary / Executive Assistant (Cairo)

About the role

We are looking for an organized Office Secretary to manage the day‑to‑day operations of our office in Maadi, Cairo. You will support the owner’s schedule, ensure smooth office flow, and act as the first point of contact for visitors and partners.

Key responsibilities

• Manage and coordinate the owner’s calendar, schedule, reschedule and confirm meetings and calls.
• Send reminders for deadlines, appointments and follow‑ups.
• Answer and screen calls, emails and messages; draft basic correspondence.
• Greet visitors, vendors and guests, and oversee the front‑of‑office experience.
• Maintain office supplies, coordinate maintenance, and handle petty cash.
• Organise and file digital and physical documents and records.
• Facilitate communication between team members and departments to keep projects moving.
• Book travel, run errands and support ad‑hoc requests.
• Take meeting notes/minutes when required and track action items.

Required profile

• 1–3+ years of experience as a secretary, executive/personal assistant or office administrator.
• Fluent Arabic and strong written and spoken English.
• Highly organized, detail‑oriented and able to manage multiple priorities.
• Trustworthy and discreet with access to sensitive information.
• Punctual, professional and presentable as the first point of contact.
• Based in or able to reliably commute to Cairo.

Required skills

• Proficiency with Google Calendar.
• Familiarity with WhatsApp for communication.
• Competence in Excel or Google Sheets.
• Effective use of email platforms.