CEO Assistant & Office Manager

About the role

We are seeking a proactive CEO Assistant & Office Manager to support the chief executive and ensure smooth office operations within our BTL advertising agency. The role combines executive assistance with comprehensive office management, acting as the right‑hand for the CEO and the hub for internal coordination.

Key responsibilities

• Act as deputy for the CEO during absences, making decisions and delegating tasks to staff.
• Participate in operational and strategic decision‑making processes.
• Manage accounts, budgets and financial records, and conduct research for special projects.
• Liaise with clients, suppliers and internal teams to maintain effective communication.
• Organise and attend meetings, prepare briefing materials, reports, presentations and correspondence.
• Record dictation, take meeting minutes and maintain accurate records.
• Handle incoming emails, calls, faxes and post, responding on behalf of the CEO when appropriate.
• Develop and maintain office filing systems and data‑management processes.

Required profile

• Minimum 5 years experience in a similar executive assistant or office manager role.
• Bachelor’s degree required; background in marketing or advertising preferred.
• Excellent written and spoken English with a professional appearance.
• Strong multitasking, organisational and prioritisation abilities.
• High attention to detail, proactive attitude and ability to work under pressure.
• Residence in Heliopolis, Nasr City or nearby areas.

Required skills