Document Controller – Manage Project Documentation

About the role

The Document Controller will ensure that all project and organisational documents are managed, stored and distributed in a secure, accurate and traceable manner. This role supports multiple departments by maintaining version control, guaranteeing compliance with company procedures and regulatory standards.

Key responsibilities

• Maintain and control all documents according to company procedures and document‑control standards.
• Review documents for completeness, accuracy and proper authorisation before distribution.
• Issue, distribute, track and retrieve documents across all departments.
• Register, classify and file documents in both electronic and hard‑copy formats.
• Implement and sustain effective version control to ensure accessibility.
• Coordinate with internal stakeholders to guarantee proper document flow and procedural compliance.
• Update, archive and dispose of documents in line with retention policies.
• Support internal and external audits by providing required records.
• Control access to confidential documents, ensuring data protection.

Required profile

• Bachelor’s degree in Business Administration, Information Management or a related field.
• Minimum 3 years of experience in document control.
• Fluent in written and spoken English.

Required skills

• Good knowledge of document control processes and standards.
• Familiarity with Document Management Systems (DMS) and ERP systems.
• Proficiency in Microsoft Office, especially Excel and Word.
• Understanding of quality standards and documentation requirements.