Executive Coordinator MEA

About the role

Mars is looking for an Executive Coordinator for its MEA function, based in Cairo. The role provides high-level administrative and support services to clients, covering expense claims, calendar management, travel coordination, event planning and liaison with leadership teams.

Key responsibilities

• Provide first-class administration and support to clients, prepare corporate and cash expense claim forms and submit them for approval.
• Manage calendars for all clients and finalize and block leadership meetings and events annually.
• Plan and execute complex travel itineraries, including transport, accommodation and travel documents; may travel to off-site meetings to help coordinate them.
• Maintain a communication link between leadership teams, market leadership, direct reports and stakeholders globally and regionally, and send communications on behalf of clients.
• Plan leadership team events, including hotels, ground transport, meeting facilities, caterers and restaurants, and support periodic Egypt associate communication sessions.
• Handle senior visitors' visits in Dubai, Saudi Arabia, Kenya and Egypt, including meeting bookings, agenda consolidation, virtual connections, technology testing and catering.
• Provide project administration as needed by clients and support associate engagement events such as the annual associate event and wellbeing events with the HR, Associate Relations and Office Services teams.
• Collaborate with commercial on purchase order creation and follow the P2P process, and liaise with other team coordinators.