Administration Coordinator

About the role

The Administration Coordinator provides day‑to‑day administrative, travel, logistics, facilities and business‑support coordination for ADES Production Services in Egypt. The role ensures employees, visitors and operational teams receive timely, cost‑effective support while maintaining accurate records and compliance with company policies and QHSSE requirements.

Key responsibilities

• Serve as the central point for administrative requests, office access, meetings, supplies, couriers and new‑joiner workplace readiness.
• Arrange flights, hotels, visas, airport transfers and local transportation after obtaining required approvals.
• Maintain accurate travel, logistics, cost and action trackers; manage changes, cancellations, refunds and urgent requests.
• Validate vendor invoices against approved requests, agreed rates and actual usage; coordinate payment follow‑up.
• Coordinate facilities maintenance, cleaning, office moves, seating and overall workplace readiness.
• Keep audit‑ready records, monitor vendor service quality and support cost‑saving initiatives.

Required profile

• Bachelor’s degree in Business Administration, Management, Human Resources, Logistics or a related field.
• 2‑4 years of experience in administration, travel, logistics, facilities or corporate support.
• Experience coordinating vendors, travel agencies, hotels, transportation providers, Finance and Supply Chain.
• Excellent English, strong attention to detail and ability to manage competing deadlines.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint