Executive Assistant – Office Operations & Administration

About the role

The Executive Assistant ensures the smooth operation of the Egypt office, handling a wide range of administrative, IT, and facilities tasks. The role demands strong organisational abilities, a proactive attitude, and excellent communication skills.

Key responsibilities

• Serve as the main point of contact for visitors, manage phone inquiries and front‑desk duties.
• Oversee office correspondence, email distribution and follow‑up on critical communications.
• Coordinate meeting‑room bookings, ensure rooms are equipped and maintain a clean environment.
• Track and order stationery, pantry supplies and manage office equipment maintenance.
• Handle parking logistics, health‑and‑safety compliance and overall office cleanliness.
• Manage vendor relationships, negotiate contracts and process petty‑cash and supplier payments with Finance.
• Arrange business travel, visas and courier services for staff.
• Support HR with onboarding, event logistics and employee milestone tracking.
• Create and edit documents, presentations and reports using Microsoft Office.
• Conduct storeroom audits, document disposal and support ad‑hoc projects across departments.

Required profile

• Fluent English speaker.
• 3‑4 years of relevant office administration experience.
• Highly computer literate in Microsoft Word, PowerPoint, Outlook and Excel.
• Ability to assess office IT needs and liaise with central IT teams.
• Strong communication and customer‑service skills with a presentable demeanor.
• Experience managing databases, record‑keeping systems and external contracts.
• Proven experience organising corporate events and venue bookings.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Excel