Executive Coordinator – Operations & Administrative Assistant

About the role

We are seeking an Executive Coordinator who will support department operations and senior leadership through efficient administrative management, budgeting, and event coordination.

Key responsibilities

• Manage and track departmental budgets, ensuring accurate financial reporting.
• Plan overtime schedules and coordinate staffing and hiring activities.
• Organize weekly meetings, prepare agendas, and follow up on action items.
• Monitor key performance indicators, flag issues, and drive escalations when needed.
• Gather project updates from project managers and communicate status to stakeholders.
• Plan and execute internal celebrations and external events, handling logistics and vendor relations.

Required profile

• Bachelor’s degree in business administration or a related field.
• At least three years of experience in a similar role, including budget management, event planning, and support for senior leadership.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using Jira for task and project tracking.