Executive Assistant (Remote)

About the role

We are seeking a highly organised Executive Assistant to support the Managing Director of a UK‑based creative agency. This fully remote position involves managing both professional and personal priorities, ensuring smooth daily operations and proactive problem‑solving.

Key responsibilities

• Manage the MD’s calendar, appointments, and daily to‑do list.
• Run a brief daily alignment call to review priorities.
• Coordinate personal travel, including flights, accommodation and itineraries.
• Maintain a centralised view of personal, financial and legal deadlines.
• Track personal expenses, flag discrepancies and support budgeting.
• Provide general admin support: document handling, meeting notes and follow‑ups.
• Manage the MD’s inbox with discretion and professionalism.

Required profile

• Fluent written and spoken English.
• 1‑2 years experience as an Executive Assistant, PA or similar high‑trust role.
• Exceptional organisational, prioritisation and time‑management abilities.
• Strong written and verbal communication skills.
• Ability to work independently and solve problems with minimal direction.
• Comfortable using AI research tools such as ChatGPT or Claude.
• Based in or east of CET, able to start work no later than the MD’s schedule.

Required skills

• ChatGPT
• Claude

What we offer

• Top‑of‑market salary paid in GBP/USD.
• Fully remote work with potential for flexible hours.
• Long‑term job security and growth opportunities within Palm Outsourcing.