Executive Secretary

About the role

The Executive Secretary provides comprehensive administrative and secretarial support to senior management, ensuring smooth daily operations and effective coordination across the organization. This role combines office management, travel logistics, and operational support to maintain a high‑performing work environment.

Key responsibilities

• Prepare, file, photocopy, scan documents and manage correspondence.
• Maintain organized filing systems and translate documents as needed.
• Handle incoming mail, distribute to appropriate departments, and prepare meeting agendas, minutes, and logistics.
• Manage office supplies, stationery, buffet provisions, and coordinate maintenance, furnishing, and renovation projects.
• Supervise security personnel, office assistants, cleaning staff, and receptionists.
• Act as backup for the Personal Assistant when required.
• Arrange business travel, flight bookings, hotel reservations, transportation, visa appointments, and travel documentation.
• Coordinate meeting‑room reservations and related logistics.

Required profile

• Bachelor’s degree in Business Administration or a related field; Office Management certification is a plus.
• Minimum 7 years of experience in an Executive Secretary, Executive Assistant, or similar administrative role.
• Strong customer‑service orientation, high reliability, professionalism, and discretion.
• Excellent communication, interpersonal, organizational, and time‑management abilities.
• Ability to multitask, work under pressure, and adapt proactively.

Required skills

What we offer

• Opportunity to work in a dynamic environment supporting senior leadership.
• Professional development and exposure to cross‑functional teams.