Office Coordinator – Berlin

About the role

The Office Coordinator will support the Berlin campus by managing student communications, registration processes, and administrative tasks. This role serves as a key liaison between students, university departments, and external partners.

Key responsibilities

• Develop timelines and workplans for student announcements via email and SMS.
• Assist students with registration, payment, accommodation, and long‑stay visa procedures.
• Coordinate activities with financial affairs, travel office, and student affairs.
• Maintain and update website content in collaboration with IT.
• Handle inquiries from the Berlin inbox and distribute promotional material.
• Prepare reports for senior university management.
• Meet students and parents, answer questions, and manage phone calls.
• Lead the ushers team for semester‑based promotional booths and oversee printed material production.
• Draft correspondence, create filing systems, and log official communications.
• Support promotional events on campus and conduct internet research as needed.
• Perform other related duties as assigned.

Required profile

• Bachelor’s degree.
• 1–2 years of relevant experience.
• Fluent in Arabic and English; German is an asset.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and problem‑solving abilities.
• Ability to quickly adapt to the university’s culture, vision, and mission.
• Self‑starter attitude with willingness to take on special projects.

Required skills