Personal Assistant to Executive

About the role

We are seeking a highly organized Personal Assistant to support our senior manager in daily operations and strategic initiatives. The role demands meticulous attention to detail, proactive problem‑solving, and the ability to manage a fast‑paced executive environment.

Key responsibilities

• Organise executive, board, and industry meetings and ensure accurate, well‑structured minutes are recorded, transcribed and distributed.
• Follow up on action items to guarantee timely completion.
• Manage the manager’s calendar, prioritise appointments and schedule internal and external meetings.
• Coordinate complex domestic and international travel arrangements, including itineraries, visas, accommodations and logistics.
• Prepare, proofread and format professional reports, presentations and correspondence, especially those related to financial operations and strategic initiatives.
• Maintain records, contracts, agreements and confidential documents in secure filing systems in line with company policies.
• Anticipate the manager’s needs by preparing background information, briefing notes and necessary documentation ahead of engagements.
• Act as the primary point of contact between the manager and internal/external stakeholders, drafting and distributing memos, board updates and other communications.
• Liaise with department heads, clients, regulators and industry partners.

Required profile

• Bachelor’s degree in Business Administration, Finance or a related field (preferred).
• At least 5 years of proven experience as an Executive Assistant or Secretary.
• Demonstrated high level of confidentiality and a professional demeanor.

Required skills

• Advanced proficiency in Microsoft Office.