O&M Admin Assistant – Office Administration & Coordination

About the role

Alstom is seeking a full-time Operations & Maintenance (O&M) Admin Assistant to support its Cairo office. You will work in a fast-paced environment, coordinating administrative tasks and ensuring smooth office operations across multiple departments.

Key responsibilities

• Coordinate daily administrative activities for the O&M organization.
• Develop and implement procedures to improve office efficiency.
• Plan and schedule meetings, handling all logistical arrangements.
• Manage correspondence and technical documentation within the Document Control System.
• Organise travel, process expenses and oversee fleet management, including licences, insurance and maintenance.
• Support the team in raising purchase requisitions using ERP systems.
• Promote teamwork and a positive working environment.

Required profile

• Bachelor’s degree in Administration, Office Management or related field.
• Minimum 5 years of experience in administration or office management.
• Strong communication, coordination and proactive mindset.
• Ability to work independently and collaboratively.

Required skills

• Experience with document control systems.
• Familiarity with ERP/Electronic Procurement Systems.
• Knowledge of fleet management processes.

What we offer

• Long-term career in the rail and mobility sector.
• Opportunities to develop new skills across functions and countries.
• Supportive, innovative and inclusive work environment.