Admin Coordinator – Procurement & Finance Liaison

About the role

The Admin Coordinator acts as the central liaison between HR, Finance and Procurement, ensuring the Procure‑to‑Pay cycle runs smoothly. By managing purchase requisitions (PRs) and purchase orders (POs), the role removes administrative bottlenecks and keeps resources flowing without delay.

Key responsibilities

• Track PR/PO processes end‑to‑end, preventing delays.
• Support project execution and logistics according to strategic plans.
• Monitor payment follow‑ups with Finance to maintain strong vendor relationships.
• Liaise with internal stakeholders and external vendors to align timelines and deliverables.
• Identify operational risks, escalate issues, and maintain project status trackers.
• Organise a central archive of project documentation for audit readiness.
• Ensure compliance with corporate policies and industry documentation standards.
• Prepare regular status reports highlighting KPIs and milestones.
• Schedule internal communications, update shared calendars, and handle purchase requests, approvals and expense tracking.
• Promote a positive safety culture and adhere to safety policies.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Fluent in Arabic and English.
• Strong knowledge of MS Office, especially Excel, and Google Forms.
• Familiarity with ERP systems such as SAP, Oracle or Microsoft Dynamics.

Required skills

• Microsoft Excel
• Google Forms
• SAP
• Oracle
• Microsoft Dynamics