Office Coordinator – Berlin

About the role

The Berlin Office Coordinator will act as the primary point of contact for prospective and current students, supporting their administrative, visa, and accommodation needs while promoting the university’s programs.

Key responsibilities

• Develop timelines and work‑plans for student‑related announcements via email and SMS.
• Assist students with registration, payment, accommodation search, and long‑stay visa applications.
• Coordinate activities with the financial affairs, travel office, and student affairs departments.
• Maintain and update website content in collaboration with IT.
• Manage inquiries received through the GUC Berlin inbox and distribute promotional material.
• Prepare regular reports for senior management on program performance.
• Meet students and parents in the office, answer questions, and handle phone calls.
• Lead the ushers team for semester‑based promotional booths and oversee the production of printed materials with the design office.
• Draft correspondence, emails, and reports for the team.
• Create and maintain a professional filing system and log of all official communications.
• Support GUC Berlin promotional events on campus and conduct internet research as needed.
• Perform other related duties as assigned.

Required profile

• Bachelor’s degree.
• 2–4 years of relevant experience.
• Fluency in Arabic and English; German is an asset.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and problem‑solving abilities.
• Ability to quickly adapt to GUC’s culture, vision, and mission.
• Self‑starter attitude with willingness to take on special projects.

Required skills

What we offer

• Opportunity to work in an international academic environment.
• Engagement with a diverse student community.
• Professional development through cross‑functional collaboration.